Secretary Ref No: Sec01/03

Directorate: Office of the Chief Executive Officer

SALARY : R181 599 per annum (Level 05), plus 13th Cheque, Housing Allowance,
Medical Aid (Optional), Employee must meet the prescribed requirements.
CENTRE : Wits Oral Health Centre

Requirements:

Must have Grade 12/Matric certificate with 5 years working as a secretary or a
diploma/degree in secretarial/or office administration with 3 years’ experience
working as Secretary. Must be Computer Literate (Ms Word, Excel, PowerPoint
and Ms Outlook and use of the Internet). Good communication skills – both
verbal and written, have good interpersonal skills, Ability to work independently
and in teams and to multi-task. Ability to act with tact and discretion, work
independently and as a team member. Ability to work under pressure.
Knowledge of relevant departmental policies and protocols and the Public
Service Act. Event coordination, general office administration, document and
file management, and organising skills. Ability to organise/prioritise tasks and
effectively manage time. Willingness to occasionally work after hours when
needed. Experience in rendering support to senior management would be an
added advantage.

Duties:

Provide secretarial, office administration, support and coordination in the office
of the CEO. Responsible for diary management, attending to telephone calls &
enquiries, setting up meetings, documents & record management and typing
of documents. Capture and keep safe records such in the office of the CEO.

Minute-taking during meetings, preparation of agenda and distribution of
minutes. Provide logistical support such as arrange functions, venues,
refreshments, etc. Set up and maintain paper & electronic filing systems
records, correspondence and other materials. Responsible to order and
dispense office supplies. Execute receptionist and general administrative duties in the CEO’s office.

Enquiries:

Ms. MS Raphalo Synthia.Raphalo@wits.ac.za

Application:

New Z83 applications must be send to Wits Oral Health Centre, Private Bag X
15 Braamfontein 2017 or hand delivered to Wits Oral Health Centre, c/o
Charlotte Maxeke Johannesburg Academic Hospital, Area 255 Block 2 (Yellow
Block), Parktown. No faxed applications will be accepted.

Note

The application must include only completed and signed new Z83 Form,
obtainable from any Public Service Department or on the DPSA web site link:
https://www.dpsa.gov.za/newsroom/psvc/ and a detailed Curriculum Vitae with
names, contact number and e-mail addresses of three recent (3) referees.
Certified copies of Identity Document, Grade 12 Certificate and the highest
required qualifications will only be submitted by shortlisted candidates to
Human Resources on or before the day of the interview date. Failure to do so
will result in your application being disqualified. Foreign qualifications must be
accompanied by an evaluation report issued by SAQA. Applications received
after the closing date will not be accepted. Please note that correspondence
will only be entered into with short-listed candidates. The employer reserves
the right not to fill a position. Should you not be contacted within 3 months of
the closing date of the advertisement, please consider your application to be
unsuccessful.

Closing date:  07 April 2023

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