SECRETARY Gauteng (Pretoria)

POST 14/25 : SECRETARY REF NO: 3/2/1/2023/306
Chief Directorate: Technology Research and Development

SALARY : R181 599 per annum (Level 05)

CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organisational skills, Computer literacy, Language skills and ability to communicate
well with people at different levels and from different backgrounds, Communication
skills (written and verbal), Ability to act with tact and discretion and good
presentation skills.

DUTIES : Provide secretariat / receptionist support service to the Director. Receive telephonic
calls and refers the calls to the correct role players if not meant for the relevant
senior manager. Record appointments and events on the diary. Type documents
for the Director and other staff within the unit. Operate office equipment e.g. fax
machine and photocopier. Provide clerical support services to the Director. Liaise
with travel agencies to make travel arrangements. Checks the arrangements when
relevant documents are received. Arrange meetings and events for Director and
staff in the unit. Identifies venues, invites role players, organise refreshments, sets
up for scheduled meeting and events. Process the travel and subsistence claims
for the unit. Process all invoices that emanate from the activities of the work of the
Director. Record basic minutes of the meetings of the Director where required. Draft
routine correspondence and reports. Do filing of documents for the Director and the
unit where necessary. Administer matters like leave registers and telephone
accounts. Receive, record and distribute all incoming and outgoing documents.
Handle the procurement of standards items like stationary, refreshments etc.
Collect all relevant documents to enable the Director to prepare for meetings.
Remain up to date with regard to prescripts / policies and procedures applicable to
her / his work environment to ensure efficient and effective support to the Director.
Study the relevant Public Service and the departmental prescripts / policies and
other documents to ensure that the application thereof is understood properly.
Remain abreast with the procedures and processes that apply in the office of the
Director.

ENQUIRIES : Ms B Sithole Tel No: (012) 312 9319

APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or hand
delivered during office hours to: 184 Jeff Masemola Street (formerly known as
Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets, Pretoria or to
Agriculture Place, 20 Steve Biko (formerly Beatrix) Street, Arcadia, Pretoria, 0001.

NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and White
Females and Persons with disabilities are encouraged to apply.

CLOSING DATE : 09 May 2023 at 16:00

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