POST 18/10 : SECRETARY REF NO: 3/2/1/2023/381
Directorate: Sectoral Colleges

SALARY : R202 233 per annum (Level 05)

CENTRE : Gauteng (Pretoria)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Computer literacy (Microsoft Word, Excel,
PowerPoint, etc). Job related skills: Good telephone etiquette, Sound
organisational skills, Computer literacy, Language skills and ability to
communicate well with people at different levels and from different
backgrounds, Communication skills (written and verbal), Ability to act with tact
and discretion and good presentation skills.

DUTIES : Provide secretariat / receptionist support service to the Director. Receive
telephonic calls and refers the calls to the correct role players if not meant for
the relevant senior manager. Record appointments and events on the diary.
Type documents for the Director and other staff within the unit. Operate office
equipment e.g. fax machine and photocopier. Provide clerical support services
to the Director. Liaise with travel agencies to make travel arrangements.
Checks the arrangements when relevant documents are received. Arrange
meetings and events for Director and staff in the unit. Identifies venues, invites
role players, organise refreshments, sets up for scheduled meeting and events.
Process the travel and subsistence claims for the unit. Process all invoices that
emanate from the activities of the work of the Director. Record basic minutes
of the meetings of the Director where required. Draft routine correspondence
and reports. Do filing of documents for the Director and the unit where
necessary. Administer matters like leave registers and telephone accounts.
Receive, record and distribute all incoming and outgoing documents. Handle
the procurement of standards items like stationary, refreshments etc. Collect
all relevant documents to enable the Director to prepare for meetings. Remain
up to date with regard to prescripts / policies and procedures applicable to her
/ his work environment to ensure efficient and effective support to the senior
manager. Study the relevant Public Service and the departmental prescripts /
policies and other documents to ensure that the application thereof is
understood properly. Remain abreast with the procedures and processes that
apply in the office of the Director.

ENQUIRIES : Ms M Macucwa Tel No: (012) 319 7211

APPLICATIONS : Applications can be submitted by post to: Private Bag X833, Pretoria, 0001 or
hand delivered during office hours to: 184 Jeff Masemola Street (formerly
known as Jacob Mare), corner of Jeff Masemola and Paul Kruger Streets,
Pretoria or to Agriculture Place, 20 Steve Biko (formerly Beatrix) Street,
Arcadia, Pretoria, 0001.

NOTE : African, Coloured, Indian and White Males and African, Coloured, Indian and
White Females and Persons with disabilities are encouraged to apply

CLOSING DATE : 09 June 2023 at 16:00

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