POST 34/71 PERSONAL ASSISTANT (GPW22/33) (X6 POSTS)
SALARY : R261 372 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : A Certificate in Office Administration or relevant NQF level 4 equivalent is
required. Five years’ secretarial/pa experience reporting to a Senior Manager
providing an administrative support service. Good computer skills. Be able to
work extended working hours. Ability to communicate with all levels of
management. Good knowledge of travel and subsistence procedure and good
telephone etiquette. Ability organise/ prioritise tasks and effectively manage
time. Good communication and interpersonal skills. Quality and continuous
improvement oriented.
DUTIES : Ensures the effective flow of information and documents to and from the office
or the Chief Director. Ensures the safekeeping of all documentation in the office
of the Chief Director in line with relevant legislation and policies. Do monthly
reports and management of reports. Scrutinize routine submissions/reports
and make notes and/or recommendations for the Chief Director. Responds to
enquiries received from internal and external stakeholders. Filling of
documents for the Chief Director and the unit where required. Collects,
analyses and collates information requested by the Chief Director. Clarifies
instructions and notes on behalf of the Chief Director. Ensures that travel
arrangements are well coordinated and prioritize issues in the office of the
Chief Director. Manages the leave register and telephone accounts for the unit.
Handles the procurement of standard items like stationary, refreshments etc.
for the activities in the office of the Chief Director. Obtains the necessary
signatures on documents like procurement advices and monthly salary reports.
Manage the diary and coordinate meetings for the Chief Director. Scrutinize
documents to determine actions / information / other documents required for meetings. Collects and compile with all necessary documents for the Chief
Director to inform him/her on the contents. Record minutes/decisions and
communicates to the relevant role-players, follow-up on progress made.
Prepares briefing notes for the Chief Director as required. Coordinates
logistical arrangements for meetings when required. Supports the Chief
Director with administration and the managing of budget. Collects and
coordinates all the documents that relate to the Chief Director’s Budget. Keeps
record of expenditure commitments, monitors, expenditure. Studies the
relevant Public Service and departmental prescripts/policies and other
documents and ensure that the application thereof is understood properly.
Remains up to date with regard to the prescripts/policies and procedures
applicable to his/her work terrain to ensure efficient and effective support to the
manger. Remains abreast with the procedures that apply in the office of the
Chief Director.
ENQUIRES : Ms. CA Dreyer Tel No: (012) 764 3932
APPLICATIONS All applications must be forwarded to: The Branch: Human Resources,
Government Printing Works, Private Bag X85, Pretoria, 0001 or be hand
delivered to: 149 Bosman Street, Pretoria.
FOR ATTENTION : Ms. L Pale / Ms. V Maja, Human Resources Tel No: 012 764 3976 /012 764
3912
CLOSING DATE : 26 September 2022 (16:00 noon)