MATERIAL RECORDING OFFICER REF NO: CHBAH 609 (X3 POSTS)

POST 02/163 : MATERIAL RECORDING OFFICER REF NO: CHBAH 609 (X3 POSTS)
Directorate: Supply Chain Management

SALARY : R181 599 per annum (Level 05), (plus benefits)

CENTRE : Chris Hani Baragwanath Academic Hospital (CHBAH)

REQUIREMENTS : Grade 12 certificate. Computer competency skills (MS Word, MS Excel, MS
PowerPoint, and Microsoft outlook). No experience Competencies/
Knowledge/ Skills: Knowledge of the Batho Pele Principles. Knowledge of
Labour Relations processes. Conflict management skills. Ability to work under
pressure. Excellent interpersonal and organizational skill. Good written and
verbal communication skills. Ability to liaise with internal and external
stakeholders. Ability to work independently and in a team. Ability to
communicate well with people at difference levels. Ability to organize and plan
work accordingly. Ability to act with tact and discretion. Must be self-motivated.
Ability to handle tasks of multidisciplinary nature. Comply with the rotation
roster.

DUTIES : Request quotation from vendors. Compile documents for vetting. Committee.
Create RLS01 on SAP system. Create requisition on SAP. Make follow up with
Health Processing Centre to create purchase order numbers on processed
requisitions. Bar-coding of assets. Conducting assets verification. Filing of all
documents for audit purpose. Attend to end users’ queries. Participate in stock
taking process. Update VA11, VA7 and VA10 cards. Issuing stock for end users according to the VA2. Capturing of goods received voucher, processing
web cycles and liaising with suppliers, ensure that all regulations, delegations,
and policies are adhered to. Be analytic and innovative in executing tasks as
allocated. Compile weekly and monthly reports rand submit to the supervisor.
Perform other duties as allocated by the supervisor. Be willing to undergo
continuous training and development programs. Attend meetings and training
as approved by supervisor. Comply with the Performance Management and
Development System (Contracting, quarterly reviews and final assessment).

ENQUIRIES : Ms M Khakhu Tel No: (011) 933 0534

APPLICATIONS : Applications can be hand delivered to The Director: Human Resource, Chris
Hani Baragwanath Academic Hospital from 8am to 3pm at Ground Floor, Main
Admin Building or posted to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808.

NOTE : Applications must be submitted on the new Z83 form. The application form is
obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The new Z83 must be fully completed (please
refer on the left side of Z83 special notes for clarity), it must be initialled and
signed. On the Z83 the Department where position was advertised it should
state Department of Health (Chris Hani Baragwanath Academic Hospital).
According to Department of Public Service and Administration (DPSA) Circular
19 of 2022, applicants are not required to submit copies of qualifications and
other relevant documents on application but must submit a fully completed Z83
and a detailed Curriculum Vitae. The Curriculum Vitae should be recently
updated that specifies the following: All experience should be in a chronological
order indicating the position, institution and respective dates indicating the
starting and ending period (DD/MM/YYYY). The information on the new Z83
must be in sync with the Curriculum Vitae. Only shortlisted candidates will be
required/requested to submit certified copies of qualifications and other
relevant documents on or before the interview. Personnel Suitability Checks
(PSC) –Verification (Reference checks- Provide at least 3 off which one must
be immediate supervisor, the Department shall reserve the right to conduct
verification beyond names provided, where necessary. Failure to submit all the
relevant information preceding the statement above will result in disqualifying
the candidate. Identity verification, qualifications verification, criminal record
checks, credit/financial stability checks and employment verification. If you
have not been contacted within three (3) months after the closing date, please
accept that your application was unsuccessful. Candidates in possession of a
foreign qualification must furnish the Department with an evaluation certificate
from the South African Qualifications Authority (SAQA) (only when shortlisted).
The recommended candidate may be subjected to medical surveillance as
required by the Occupational Health and Safety Act, Act 5/1993. CHBAH
reserves the right to utilize practical exercises/tests for non-SMS positions
during the recruitment process to determine the suitability of candidates for the
post(s). The Department reserve the right not to fill the post. The Gauteng
Department of Health is guided by the principles of Employment Equity. People
with disabilities are encouraged to apply.

CLOSING DATE : 03 February 2023

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