POST 32/148 : JUDGE’S SECRETARY REF NO: 2022/140/OCJ
SALARY : R261 372 – R307 890 per annum. The successful candidate will be required
to sign a performance agreement.
CENTRE : Makhanda High Court
REQUIREMENTS : Matric certificate. One (1) to three (3) years’ secretarial experience or as an
office assistant in a legal environment. A valid driver’s license. An LLB degree
or a minimum of 20 modules completed towards an LLB, BA/BCom Law degree
will serve as an added advantage and results must accompany the application.
Shortlisted candidates will be required to pass a typing test. Skills and
Competencies: Proficiency in English. Good communication skills (verbal and
written). Administration and organizational skills. Exceptional interpersonal
skills. Ability to meet strict deadlines and to work under pressure. Attention to
detail. Customer service skills and excellent typing skills including Dictaphone
typing. Confidentiality and time management. Computer literacy (MS Word)
and research capabilities.
DUTIES : Typing (or formatting) of draft memorandum decisions, opinions or judgment
entries written by or assigned by the judge. Provide general
secretarial/administrative duties to the judge. Manage and type
correspondence, judgments and orders for the judge (including Dictaphone
typing). Arrange and diarize appointments, meetings and official visits and
make travel and accommodation arrangements. Safeguarding of all case files
and the endorsement of case files with an order made by the judge. Update
files and documents and provide copies of documents to the Registrar. Perform
digital recording of court proceedings on urgent court applications (after hours)
and circuit court, and ensure integrity of such recordings. Store, keep and file
court records safely. After a case has been completed and the opinion,
decision or judgment entry released, return case file to the Registrar.
Accompany the judge to the court and circuit courts. Cooperate with judges,
supervisors and co-workers as necessary to ensure the smooth and efficient
operation of the court. Management of the judge’s vehicle, logbook and driving
thereof. Compile data and prepare reports and documents for assigned judges
as necessary including expense reports, continuing legal hours, financial
disclosure statements and case management. Arrange reception for the Judge
and his/her visitors and attend to their needs. Management of the Judge’s
library and updating of loose-leaf publications. Will be required to work with
other Judges should there be a need. Capture statistics, Execute legal
research as directed by the Judge and comply with Departmental prescripts,
policies, procedures and guidelines.
ENQUIRIES : Technical/HR enquiries related enquiries: Mr S Mponzo Tel No: (043) 726 5217
CLOSING DATE : 12 September 2022