Post 36/25: Judge’s Secretaries (X64 Posts)
(48 Months Non-Renewable)
Salary: R308 154 – R362 413 per annum (Level 07), plus 37% in lieu of benefits. The successful
candidate will be required to sign a performance agreement.
Centre: Gauteng Division of the High Court: Pretoria Ref No: 2024/165/OCJ (X33 Posts)
Gauteng Division of the High Court: Johannesburg Ref No: 2024/166/OCJ (X31 Posts)
Requirements: Applicants should be in possession of a Matric certificate and an LLB degree or a four (4) year
legal qualification (or equivalent). A valid driver’s license. Shortlisted candidates will be required
to pass a typing proficiency test. All shortlisted candidates shall undertake a pre-entry practical
exercise as part of the assessment method to determine the candidate’s suitability based on the
post’s technical and generic requirements.
Duties: To ensure attendance and screening of all incoming and outgoing telephone calls. To ensure that
appointments and meetings of the Judge are diarized. To ensure that judgments are typed and
correspondences is appropriately captured and saved in the correct locations and safeguarded.
To ensure that signed Judgments and orders are properly handed down in person in court and/or
virtually. To ensure that draft judgements are expeditiously handled and typed. To ensure that all
visitors in the Judge’s Chambers, are received, screened and their queries are attended to. To
ensure that all incoming and outgoing documents are recorded and filed. To ensure that
stationery for the Judge is ordered and collected. To ensure that the court files are ready, and the
Judge has access to all his allocated files and documents in the file on time as per duty roster.
To ensure that all files received from various section(s) are verified by the Registrar of that
section. To ensure that the Judges Chamber register of reviews is up to date and signed on
receipt and return of review files to the review Clerk. To ensure that the register/template for the
reserved judgments is updated timeously and that the Statistics officer as well as the office of the
Judge President is notified when judgment remains outstanding and/or has been handed down.
To ensure that transcribed judgments from transcribers reach the Judges for approval and
signature. To prepare court rolls for Opposed Motion and Urgent Court and distribute to
stakeholders. To ensure that the Heads of Arguments from various stakeholders are received
filed and verified. Informing parties involved via e-mail and or the time telephonically of time and
date when reserved judgments will be handed down, further notifying them on how the judgement
will be handed down. To ensure that the bench book of the Judge is prepared, and files are in
court before the court starts or before the Judge enters the court. To ensure that all stakeholders
involved are present in court before commencement of proceedings. To ensure that all cases are
called and recorded as per court roll. Calling the case number and the parties’ names on record
before Judge can allow parties to start with their matters. To ensure that the correct Oath ID or
declaration is administered in court, when required. To ensure that the exhibits are handled,
controlled and noted professionally and captured accordingly. To ensure that the correct order is
endorsed on the file and or on Case lines after it was granted by Judge in court. To ensure that
all the travel, accommodation arrangements are in order on time, attend to sign the documents
being signed prior approval. To ensure that the Judge’s logbook is submitted on or before 5th of
every month to the Transport Officer. To ensure that the car is booked for either maintenance
and service, receive the pre-authorization for the Judge’s vehicle. To remind the Judge of the 11
invoices so that the submission of the S&T claims can be processed. To ensure the submissions
of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) are submitted
to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs
in the Judges library are attended to. Good communication skills (verbal and written).
Administration and organizational skills. Exceptional interpersonal skills. Ability to meet strict
deadlines and to work under pressure. Attention to detail. Customer service skills and excellent
typing skills including Dictaphone typing. Confidentiality and time management. Computer literacy
(MS Word) and research capabilities. The Department reserves the right not to make any
appointment(s)
Enquiries: Technical Ms M Campel Tel No: (010) 492 6799, Ms S Kajee Tel No: (010) 494 8589
HR enquiries: Ms T Mbalekwa Tel No: (010) 494 8515
Applications: Contract Judge’s Secretary: Johannesburg High Court: Applications can send via email at
Re***********@***********rg.za
Contract Judge’s Secretary: Pretoria High Court: Applications can be sent via email at
Re***********@***********rg.za
Note: Organisation will give preference to candidates in line with the Employment Equity goals
NOTE
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Applications: National Office (Midrand) and Constitutional Court: Quoting the relevant reference number,
direct your application to: The Director: Human Resources, Office of the Chief Justice, Private
Bag X10, Marshalltown, 2107 or hand deliver applications to the Office of the Chief Justice,
Human Resource Management, 188, 14th Road, Noordwyk, Midrand, 1685.
Gauteng Division of the High Court: Johannesburg/Pretoria: Quoting the relevant reference
number, direct your application to: The Provincial Head, Office of the Chief Justice, Private Bag
X7, Johannesburg, 2000. Applications can also be hand delivered to the 12th floor, Cnr Pritchard
and Kruis Street, Johannesburg
Mpumalanga: Quoting the relevant reference number, direct your application to: The Provincial
Head: Office of the Chief Justice, Private Bag X20051, Mbombela, 1211. Applications can also
be hand delivered to, Mpumalanga Division of the High Court, Office of the Chief Justice
Provincial Service Centre, 311 Samora Machel Drive, Mbombela, 1200.
Eastern Cape Division of the High Court: Gqeberha/Bisho: Quoting the relevant reference
number, direct your application to: The Provincial Head, Office of the Chief Justice, Postal
Address: Private Bag x 13012, Cambridge 5206, East London. Applications can also be hand
delivered to 59 Western Avenue, Sanlam Park Building, 2nd Floor, Vincent 5242, East London
Note: All applications must be submitted on a New Z83 form, which can be downloaded on internet at
www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public
Service Department and should be accompanied by a recent comprehensive CV only;
contactable referees (telephone numbers and email addresses must be indicated). Please send
your documents in a PDF and put them in one folder. Only shortlisted candidates will be required
to submit certified copies of qualifications and other related documents on or before the day of
the interview following communication from Human Resources. Each application form must be
fully completed, duly signed and initialed on both pages by the applicant. The application must
indicate the correct job title, the office where the position is advertised and the reference number
as stated in the advert. Failure by the applicant to fully complete, sign and initial the application
form will lead to disqualification of the application during the selection process. Applications on
the old Z83 will unfortunately not be considered. Should you be in a possession of a foreign
qualification, it must be accompanied by an evaluation certificate from the South African
Qualification Authority (SAQA). Dual citizenship holders must provide the Police Clearance
certificate from the country of origin (when shortlisted all non – SA Citizens will be required to
submit a copy of proof of South African permanent residence). Applications that do not comply
with the above-mentioned requirements will not be considered. Suitable candidates will be
subjected to a personnel suitability check (criminal record, financial checks, qualification
verification, citizenship checks, reference checks and employment verification). Correspondence
will be limited to short-listed candidates only. If you have not been contacted within three (3)
months after the closing date of this advertisement, please accept that your application was
unsuccessful. The Department reserves the right not to make any appointment(s) to the
advertised post(s). Applicants who do not comply with the above-mentioned requirements, as
well as applications received late, will not be considered. Failure to submit all the requested
documents will result in the application not being considered during the selection process. All
shortlisted candidates for Senior Management Service (SMS) posts will be subjected to a
technical competency exercise that intends to test relevant technical elements of the job, the
logistics of which will be communicated by the Department. Following the interview and technical
exercise, the selection committee will recommend candidates to attend generic managerial
competencies using the mandated Department of Public Service and Administration (DPSA) SMS
competency assessment tools. Applicants could be required to provide consent for access to
their social media accounts. One of the minimum entry requirements to the Senior Management
Service is the Nyukela Public Service SMS Pre-entry Programme (certificate) which is an online
course, endorsed by the National School of Government (NSG). For more details on the pre-entry
course visit:
https://www.thensg.gov.za/trainingcourse/sms-pre-entry-programme.
The
successful candidate will be required to complete such prior to appointment. All successful
candidates will be expected to enter into an employment contract and a performance agreement
within 3 months of appointment, as well as be required to undergo a security clearance three (3)
months after appointment. The Office the Chief Justice complies with the provisions of the
Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal
information provided to us for the purpose of recruitment only and more specifically for the
purpose of the position/vacancy you have applied for. In the event that your application was
unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit
Closing Date: 18 October 2024