ADMINISTRATION

POST 23/10 : ADMINISTRATION CLERK REF NO: 3/2/1/2023/460
Directorate: Financial and Supply Chain Management Services

SALARY : R202 233 per annum (Level 05)

CENTRE : Eastern Cape (East London)

REQUIREMENTS : Applicants must be in possession of a Grade 12 Certificate. No experience
required. Job related knowledge: Knowledge of clerical duties, practices as well
as the ability to capture data, operate a computer and collecting statistics.
Knowledge and understanding of the legislative framework governing the
Public Service. Knowledge of working procedures in terms of the working
environment. Job related skills: Language skills, Good communication skills
(verbal and written), Planning and organisation skills, Computer literacy,
Interpersonal relations, Flexibility and Ability to work within a team.

DUTIES : Render general clerical support services. Record, organise, store, capture and
retrieve correspondence and data (line function). Update registers and
statistics. Handle routine enquiries. Make photocopies and receive or send
facsimiles. Distribute documents / packages to various stakeholders as
required. Keep and maintain the filing system for the component. Type letters
and / or other correspondence when required. Keep and maintain the incoming
and outgoing document register of the component. Taking and drafting of
minutes. Provide supply chain clerical support services within the component.
Liaise within internal and external stakeholders in relation to procurement of
goods and services. Obtain quotations complete procurement forms for the
purchasing of standard office items. Stock control of office stationery. Keep and
maintain the asset register of the component. Provide personnel administration
clerical support services within the component. Maintain a leave register for the
component. Keep and maintain personnel records in the component. Keep and
maintain the attendance register of the component. Arrange travelling and
accommodation. Provide financial administration support services in the
component. Capture and update expenditure of the component. Check
correctness of subsistence and travel claims of officials and submit to manager
for approval. Handle telephone accounts and petty cash for the component.

ENQUIRIES : Ms A van Vuuren Tel No: (043) 701 8127 or Ms A Kili Tel No: (043) 701 8136

APPLICATIONS : Applications can be forwarded by post to PO Box 1716, East London, 5200 or
Hand delivered during office hours to Corner Moore Coutts Street, Ocean
Terrace View, Block H, Quigney, East London, 5200.

NOTE : African, Indian and White Males and Coloured and Indian Females and
Persons with disabilities are encouraged to apply.

CLOSING DATE : 21 July 2023 at 16:00

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