POST 12/152 : ADMINISTRATION CLERK: REF NO: CHBAH 557 (X 2 POSTS)
Directorate: Logistics
SALARY : R176 310. per annum (Level 5)(Plus Benefits)
CENTRE : Chris Hani Baragwanath Academic Hospital (CHBAH)
REQUIREMENTS : Grade 12 certificate or equivalent. Computer literate (Ms Word, Ms Excel, Ms
PowerPoint, and Internet). Basic knowledge of the regulations, legislative
framework and processes related to Logistics (especially Portering Services)
and the ability to interpret them. Excellent interpersonal and organizational skill.
Ability to liaise with internal and external stakeholders. Ability to work under
pressure. Ability to handle information confidentially. Ability to work
independently and in a team. Ability to communicate well with people at
different levels. Must be self-motivated. Ability to organize and plan. Sound
verbal and written communication skills. Ability to act with tact and discretion.
Ability to handle tasks of multidisciplinary nature. Comply with the rotation
roster to various Logistics areas. Must be prepared to rotate and operate as a
reliever to other sections within Logistics. Knowledge and application of the
Batho Pele Principles. Applicant should be prepared to undergo Medical
Surveillance as an inherent job requirement. Supervisory experience (including
team leaders) in Portering Services will be an added advantage (Prove of
supervisory/team leader experience e.g. letter of confirmation as
supervisor/team leader will be required).
DUTIES : Supervise and monitor the Porters (Level 2 and 3) in all the units. Ensure that
all staff is on duty as per duty roster, signed attendance registers and mange
absenteeism. Monitor timekeeping by staff (i.e., keep to tea times and that
there are no late coming or early departures). Implement corrective measures
where necessary and/or involve Labour Relations. Control leaves forms and
submit it to the next level supervisor for signature. Ensure completion of daily
production sheets by Porters and submit it to the next level supervisor daily.
Allocate duties to Porters using the automated Pottering system. Close logged
calls after transporting of patients to requested service point. Ensure that
stretchers and wheelchairs are available, clean and in a good working condition
always. Conduct weekly and monthly meetings with the Porters. Do daily
walkabouts to monitor the Porters. Submit weekly, monthly, and daily reports
to the next level supervisor. Ensure that the Porters go for training (including
in-service training). Ensure that all Porters are wearing their uniforms as
prescribed daily. Relieve in other areas when requested by your supervisor and
comply when rotation takes place. Adhere to any legal instruction given to you
by a senior staff member. Assist with portering duties in case of crises/shortage
(e.g., transport patients from and to relevant wards/departments). Comply with
the Performance Management and Development System (contracting, midyear reviews and final assessments). Be willing to undergo continuous training
and development programs. Attend meetings and training as approved by
supervisor.
ENQUIRIES : Ms J. van Rensburg Tel No: (011) 933 8756
APPLICATIONS : should be hand delivered to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital between 8am and 3pm at Ground Floor, Main
Admin Building or posted to The Director: Human Resource, Chris Hani
Baragwanath Academic Hospital, Private Bag X01, Pimville, 1808.
NOTE : Applications may also be uploaded online at www.gautengonline.gov.za or
http://professionaljobcentre.gpg.gov.za. No faxed applications will be
considered. Applications must be submitted on the new Z83 form and must be
completed in full. The application form is obtainable from any Public Service
Department or on the internet at www.dpsa.gov.za/documents. According to
Department of Public Service and Administration (DPSA) Circular 5 of 2021,
candidates must attach copies of all the necessary documents (qualifications)
to the application including a valid identity document, relevant certificates, and
current proof of Council where necessary. Such copies need not be certified
when applying for the post; only shortlisted candidates will receive
communication from Human Resources (HR) to submit certified copies not older than 6 months on or before the day of the interview. Smart card copy
must show both sides of the ID card. Applications without proof of the
necessary documents required by HR will be disqualified. The completed and
signed form should be accompanied by a recently updated CV that specifies
the following: All experience indicating the position, institution and respective
dates (DD/MM/YY). Proof of current registration (Where applicable). Relevant
service certificates. Failure to submit all the requested documents will result in
the application not being considered. If you have not been contacted within
three (3) months after the closing date, please accept that your application was
unsuccessful. Candidates will be subjected to Personnel Suitability Checks
(PSC) –Verification (Reference checks- Provide at least 3 off which one must
be immediate supervisor, the Department shall reserve the right to conduct
verification beyond names provided, where necessary), identity verification,
qualifications verification, criminal record checks, credit/financial stability
checks and employment verification). Persons in possession of a foreign
qualification must furnish the Department with an evaluation certificate from the
South African Qualifications Authority (SAQA). The Department reserves the
right to not make an appointment/fill the post. The recommended candidate
may be subjected to medical surveillance as required by the Occupational
Health and Safety Act, Act 5/1993. CHBAH reserves the right to utilize practical
exercises/tests for non-SMS positions during the recruitment process to
determine the suitability of candidates for the post(s). CHBAH also reserves
the right to cancel the filling of Vacancy or not to fill a vacancy that was
advertised during any stage of the recruitment process. The Department
reserve the right not to fill the post. The Gauteng Department of Health is
guided by the principles of Employment Equity; therefore, all the appointments
will be made in accordance with the Employment Equity target of the
Department and the Hospital. People with disabilities are encouraged to apply.
CLOSING DATE : 19 April 2022